The Art of the Thank-You Note
Kindly put down the cell phone! A text message cannot replace nor match the thoughtful elegance of a classic thank-you note. A Thank-you note says, “I appreciate and care about you,” and who wouldn’t want to receive such a lovely message?
When to Send a Thank You Note
Certainly, for a casual visit such as meeting for coffee, a gracious email or text message is perfectly acceptable. But after attending a dinner party or event, staying as a houseguest, or receiving any kind of gift, sending a proper thank-you note is the way to go.
How to Write a Thank You Note
The beauty of a thank-you note is in its simplicity, they don’t need to be long, unless warranted.
Begin with a greeting. Depending on how well you know the recipient, you can use more casual greetings such as “hello” but I nearly always opt for ”dear.” If they are a married couple be sure to address them both here.
Offer your thanks (and be specific!) If you are sending thanks for a gifted item, mention it specifically and if applicable, how you have or plan to use the gift. If you are sending a thank you for money, “your generosity” is a lovely alternative. If you are sending thanks after an event, mention what a great time you had.
Add a personal comment or anecdote. Perhaps a great memory of the evening or hopes to see each other again soon.
Sign politely. “With gratitude” and “cordially” are both classics.
Mail promptly. Sending thank-you notes in a timely manner is important. The occasion will dictate how quickly. For example, when sending thank-you notes for wedding gifts, the time frame is about three months. After attending a dinner party, it is best to send your note within one week. However, never let time stop you from sending a thank-you note. Late is better than never!
I hope this encourages you to send your gratitude formally and with your personality front and center. Thank you notes are nothing to be afraid of, plus shopping for stationery is so much fun!
